Quotation generator
Enter the line items; get an A4 quotation with discounts and a VAT breakdown. Has validity-date and payment-terms fields, and prints the amount in words. Runs in your browser; nothing is sent to a server.
FreeNo sign-up
| Description | Qty | Unit | Unit price | Discount % | VAT % | |
|---|---|---|---|---|---|---|
QUOTATION
Belge No: —
Tarih:
—
| Açıklama | Miktar | Birim | Birim Fiyat | İskonto | KDV | Tutar |
|---|---|---|---|---|---|---|
| — | 1 | adet | 0,00 | — | %20 | 0,00 |
Ara Toplam0,00
KDV Matrahı0,00
Genel Toplam0,00 TRY
Created free of charge at hanzala.com.tr
Why use it
In most small businesses a quotation goes out as a WhatsApp message: "this much, VAT excluded". Two weeks later the customer calls and you argue about whether the price still stands.
Two fields end that argument: validity date and payment terms. With both printed at the top, the conversation becomes "it expired, let me reissue" rather than "what did we say".
The second benefit of putting it in writing is that the discount and VAT become visible. A quotation that states one number invites haggling; one broken down line by line does not.
How to use it
The tool runs in your browser. Nothing you type is sent to a server.
Steps
- Fill the Seller box; it is remembered in this browser.
- Fill the Buyer box.
- Enter document number, date, validity date and payment terms.
- Pick a currency.
- Enter the line items: description, quantity, unit, unit price, discount, VAT rate.
- Press Print / PDF; choose "Save as PDF" in the print dialog.
Use the notes field for conditions such as delivery time or whether installation is included; it prints below the totals.
How the calculation works
The arithmetic is identical to the proforma invoice: - **Gross** = quantity × unit price - **Discount amount** = gross × discount ÷ 100 - **Taxable amount** = gross − discount amount - **VAT** = taxable amount × VAT rate ÷ 100 VAT is shown per rate in the totals; the grand total is the taxable total plus the VAT total. The discount is applied before VAT. Reversing the order produces a wrong taxable base and therefore wrong VAT.
Example
An installation quotation: 12 m² × 850.00 of material with a 5% discount at 20% VAT, and 1 × 3,000.00 of labour with no discount at 20% VAT. - Material: gross 10,200.00 → discount 510.00 → taxable 9,690.00 → VAT 1,938.00 - Labour: gross 3,000.00 → taxable 3,000.00 → VAT 600.00 Document: subtotal 13,200.00 · discount 510.00 · taxable 12,690.00 · VAT 20% 2,538.00 · **total 15,228.00 TRY**.
Frequently asked
- Is a quotation binding?
- Within the validity date and on the terms you wrote, it is generally expected to bind you. That is why the validity and payment-terms fields should not be left empty. A specific dispute needs legal advice; this tool is not a substitute.
- Is what I type stored anywhere?
- Customer details and line items are not saved. Only your own company details are remembered in this browser and never reach a server.
- Can I quote VAT-exclusive?
- Set the line's VAT rate to 0 and no VAT row appears for it. It is still worth stating clearly in the notes that VAT is excluded.
- Can I update a quotation later?
- Nothing is stored, so an old quotation cannot be reopened. The practical way is to keep the PDF you printed and increment the document number for a new version (2026-014-R2).
- How does it differ from a proforma invoice?
- The arithmetic is the same. A quotation prints in one language for domestic use and adds validity and payment terms. A proforma prints bilingually and carries a notice that it has no fiscal value.
Next step
If the quotation is accepted and the buyer is abroad, a proforma invoice may be required; you can print the same lines bilingually.
Proforma invoice generator